VOLUNTEER PARTNERS MANAGER

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #106 VOLUNTEER PARTNERS MANAGER

NUMBER OF VACANCIES:  1

DEPARTMENT:  Human Resources/Personnel

WORK LOCATION:  East Annex                   

SALARY RANGE:  $17.61 - $27.41 / Hourly

PAY GRADE:  I Non-Exempt                        

TYPE OF POSITION:  Regular, Full-Time

DAYS WORKED:  Varied                                 

HOURS WORKED:  Varied

APPLICATIONS WILL BE RECEIVED THROUGH:  November 13, 2020

Resumes submitted without a City of Farmington application will not be considered in our job selection process.

JOB DUTIES

ESSENTIAL DUTIES:

Under the general direction of the HR Director performs a variety of administrative and customer service-oriented duties related to the administration and facilitation of the City of Farmington's Mayor's Volunteer Partners (MVP).

Researches, develops designs, directs, and coordinates the Mayor's Volunteer Partners.

General supervision is exercised over volunteers and other City of Farmington Volunteer Coordinators.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, city officials, and all members of the general public.

Serves as an advocate for the City of Farmington volunteers and the department/division employees who utilize volunteer services.

Recruits, trains, coordinates, and supervises the program of over 500 volunteers for City of Farmington Departments, and special events.

Builds a positive relationship between the volunteers, the City of Farmington employees, and members of the public through positive communication of the Mayor's Volunteer Partners mission.

Develops, implements, and maintains all facets of the Mayor's Volunteer Partners, including, but not limited to: City of Famington's MVP webpage and Facebook group, Volunteer Management Manual, Volunteer Service Descriptions, Volunteer Recruitment, Volunteer Orientation, Volunteer Evaluations, Volunteer Service Database, Volunteer Recognition Program, and Volunteer Memorials.

Works with Volunteer Coordinators to organize, direct, and coordinate volunteer training sessions (one-on-one and group), monthly schedules, daily work assignments, periodic work evaluations, recognition and appreciation awards and ceremonies.

Responsible for screening volunteer applications and conducting interviews to determine each volunteer's placement in the program.

Schedules and issues background checks, City of Farmington MVP ID Badges, and Executime Login.

Maintains contact with volunteers throughout their involvement within the program.

Maintains volunteer database through the use of computer generated systems for accessing and preserving records on each volunteer including, but not limited to: application information, total hours of service (monthly, yearly and to-date), dates of service, positions held, duties completed, evaluation of work, and recognition and awards received.

Designs, produces, and distributes the volunteer newsletter to volunteers.

Works with the Public Affairs Administrator to market the Mayor's Volunteer Partners by creating displays, advertising, and/or promotions for the Mayor's Volunteer Partners through all marketing and social media forms including, newspaper ad, mail outs, Facebook, Instagram, City of Farmington website, electronic or digital signage, etc.

Attends volunteer and retirement fairs and cooperates with other volunteer coordinators such as the Volunteer Center at San Juan College to serve as instrumental partners in strengthening the City of Farmington's volunteer support.

Assists departments and designated Volunteer Coordinators in organizing and conducting informal volunteer recognition and appreciation events. 

Organizes and conducts a minimum of one annual formal city-wide volunteer recognition event.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

Encouraged to maintain memberships with the International Association for Volunteer Effort (IAVE) and the National Association of Volunteer Programs in Local Government (NAVPLG).

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City's Drug and Alcohol Free Workplace Program. This includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Employees in this position are considered confidential and are expected to maintain the utmost confidentiality in dealing with employee records and business information.

Graduation from high school or GED equivalent.

Bachelor's Degree, or experience equivalent, preferred.

Certified Volunteer Administration (CVA) preferred, or the ability to obtain within six (6) months.

Extensive background checks required.

Ability to type at a rate sufficient to perform duties of job.

Accuracy in maintaining filing system, both physically and digitally.

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships with patrons, employees, supervisors, and the Administrative public.

Ability to follow verbal and or written instructions.

Ability to work under stress and handle stressful situations.

Ability to meet deadlines.

Ability to operate tools and equipment listed.

This position has the responsibility to participate in and comply with the City's Environmental, Health, and Safety program. 

TOOLS AND EQUIPMENT USED:

Personal computer with Microsoft Office Products (Word, Excel, PowerPoint), calculator, copy and fax machine, telephone, Internet, Facebook, Webpage.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

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