Senior Center Coordinator

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #171: SENIOR CENTER COORDINATOR

NUMBER OF VACANCIES: 1

DEPARTMENT: Parks Recreation & Cultural Affairs

WORK LOCATION: Bonnie Dallas Senior Center

PAY CLASS: G

HIRING RANGE: $14.1514 - $18.3666 per hour

DAYS WORKED: Varied

TYPE OF POSITION: Regular, Full-Time

HOURS WORKED: Varied

APPLICATIONS WILL BE RECEIVED UNTIL: Friday, October 30, 2015

JOB DUTIES

ESSENTIAL DUTIES:
Performs a variety of administrative, technical, and professional work in providing information, assistance, and/or reports to the public, senior center annex, senior center activity center, PRCA administrative offices, City of Farmington and State and Federal agencies.

Works under the general supervision of the Adult Programs Manager.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, volunteers, and all members of the general public.

Assists patrons with recommendations for programs and resources as they pertain to senior citizens using the utmost patience and respect.

Supervises Meals On Wheels Program. Supervises support personnel, or other part-time or temporary staff and volunteers as assigned. Trains new employees and volunteers relative to the front office duties, policies, and procedures. Delegates work to seasonal office staff. Coordinates schedules for vacation, business meetings, and travel in order to ensure adequate coverage for all three front offices.

Supervises the Transportation Program, the coordinator and seasonal staff daily. Oversees, transport of Meals On Wheels utilizing volunteers and staff.

Answers and operates central telephone system and radio calls; routes callers or provides information as required. Maintains staff and alarm code call out lists.

Schedules training for senior center employees and monitors attendance. Serves as division contact for community service workers; maintains records and reporting requirements to ordering entity.

Manages the daily registration of meal time participants; oversees the sign-in rosters, client assessments, and volunteers at the welcome desk.

Performs a variety of clerical, secretarial, and administrative work in keeping official records, and providing administrative support which secures funding for state funded programs and vehicles.

Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Maintains senior center division files, including confidential and sensitive material, and archiving.

Coordinates with the Senior Citizens Program Coordinator to develop and distribute information regarding programs, services, activities, issues, policies and procedures of the Senior Center and City of Farmington.

Serves as liaison between the Senior Citizens Administrator and staff. Processing paperwork including resignations, dismissals, evaluations and hire memoranda. Processes timesheets; responsible for the data entry of payroll for the senior center. Distributes checks to employees.

Reviews, edits, evaluates, and proofs written publications of the senior center, including flyers, PSA's and notices, and makes recommendations and changes. Key employee in development and compilation of bi monthly newsletter and menus.

Assists with Senior Olympic applications, enrollment, schedules and distributing t-shirts.

Recommends and submits ideas for programs in the main dining hall. Assist with set up and coordination of activities and presenters in the main building.

Handles money per State regulations and City of Farmington's cash handling policies and procedures. Responsible for balancing cash, bank deposits, and reports for all activities and meals throughout the senior center campus; both for City and State.

Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers when necessary, to appropriate persons.

Receives and distributes incoming mail.

Schedules appointments and performs other administrative and clerical duties as assigned.

Assists with special events, including but not limited to, as Christmas Craft Fair, Annual Flea Market, Thanksgiving Dinner, Christmas Dinner, Senior Olympics, Day Trips and other events as assigned.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:
Ability to work some weekends or evenings to assist in special events.

May serve on various employee committees, as required and assigned.

Works other related senior activities within the senior center campus or outside, as needed.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS
This position is subject to the City's Drug and Alcohol Free Workplace Program. This includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Bachelors Degree in public administration, business management, social work, or a closely related field, or four (4) years of related experience or any combination of education and / or experience to perform the duties of the position.

Must have a friendly disposition and caring attitude toward senior citizens. Background in Gerontology preferred but not required.

Working knowledge of personal computers, software and configurations, including specific knowledge of Word and Excel.

Valid New Mexico driver's license with acceptable driving record for the past three years or state of current residency.

Notary Public commission preferred, but not required.

Ability to type 60 wpm or at a rate sufficient to perform duties of job.

Comprehensive knowledge of general office practices and procedures, with proficient spelling and grammatical skills.

Knowledge of basic bookkeeping practices and procedures.

Knowledge of records management filing systems.

Advanced public relation and customer service skills needed to assist the public. Knowledge of media sources and regulations regarding advertising and media announcements.

Ability to accurately record and maintain records.

Ability to effectively meet and deal with the public.

Ability to maintain confidential, sensitive material.

CPR and First Aid certification preferred, but may be obtained through City classes after entry into employment.

Ability to communicate effectively verbally and in writing.

Ability to work well under pressure and in stressful situations.

Ability to establish and maintain working relationships with co-workers, supervisors, volunteers, and other City personnel, the media, and the public.

Ability to operate tools and equipment listed.

Extensive background checks required.

TOOLS AND EQUIPMENT USED:
Personal computer including MS Word, Excel, and graphics software; mainframe computer terminal, calculator, typewriter, copy and fax machine, phone, and automobile.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:
The noise level in the work environment is generally quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F.

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