Senior Center Coordinator

INTRA-CITY

JOB DESCRIPTION

CITY OF FARMINGTON 

JOB POSTING #100:  SENIOR CENTER COORDINATOR

NUMBER OF VACANCIES: 1

DEPARTMENT: PRCA WORK LOCATION: Senior Center

HIRING RANGE: $15.5355 to $24.1918/Hour

PAY GRADE: G

TYPE OF POSITION:  Regular, Full-Time

DAYS WORKED: Monday Friday

HOURS WORKED: 8AM to 4PM

APPLICATIONS WILL BE RECEIVED UNTIL: Wednesday, October 21, 2020

JOB DUTIES

ESSENTIAL DUTIES:

Performs a variety of administrative, technical, and professional work in providing information, assistance, and/or reports to the public, senior center annex, senior center activity center, PRCA administrative offices, City of Farmington and State and Federal agencies.

Works under the general supervision of the Adult Programs Manager.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, volunteers, and all members of the general public.

Assists patrons with recommendations for programs and resources as they pertain to senior citizens using the utmost patience and respect.

Supervises Title III Home Delivered Meals Program.  Supervises support personnel, or other part-time or temporary staff and volunteers as assigned.  Trains new employees and volunteers relative to meal delivery duties, policies, and procedures.  Maintains confidential HDM Consumer files, including confidential and sensitive material, and archiving. May be required to deliver meals as needed.

Supervises the Title III Transportation Program. Supervises support personnel, or other part-time or temporary staff and volunteers as assigned.  Trains new drivers relative to their function as drivers. Maintains confidential Transportation Consumer files, including confidential and sensitive material, and archiving. May be required to transport consumers as needed.

Delegates work to seasonal office staff.  Coordinates schedules for vacation, business meetings, and travel in order to ensure adequate coverage for all three front offices.

Answers and operates central telephone system; routes callers to appropriate staff, city office or community agency and provides information as required.

Maintains staff records. Schedules training for senior center employees; monitors and records employee attendance.

Performs a variety of clerical, secretarial, and administrative work in keeping official records, and providing administrative support which secures funding for state funded programs and vehicles.

Composes, types, and edits correspondence, reports, memoranda, and other material as requested by the Adult Programs Manager and/or Assistant Adult Programs Manager.

Assists the Assistant Adult Programs Manager with the distribution of information regarding programs, services, activities, issues, policies and procedures of the Senior Center and City of Farmington.

Serves as liaison between the Adult Programs Manager and staff.  Processes employee documents including resignations, dismissals, evaluations and hire. Distributes payroll checks to employees.

Coordinates Senior Olympics events and assists with Senior Olympic applications, payments, enrollment, schedules and material distribution.

As a member of the BDSC Leadership Team, makes recommendations for activities and programs across the campus.  Assist with set up and coordination of activities and presenters across the campus.

Handles money per State regulations and City of Farmington's cash handling policies and procedures.  Responsible for balancing cash, bank deposits, and reports for all activities and meals throughout the senior center campus; both for City and State.

Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers when necessary, to appropriate persons.

Receives and distributes incoming mail. 

Schedules appointments and performs other administrative and clerical duties as assigned.

Assists with special events, including but not limited to, as Seasonal Craft Fair, Thanksgiving and Christmas Dinners, Senior Olympics, Day Trips and other events as assigned.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

Ability to work some weekends or evenings to assist in special events as needed.

May serve on various employee committees, as required and assigned.

Works other related senior activities within the senior center campus or outside, as needed.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City's Drug and Alcohol Free Workplace Program. This includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Bachelors Degree in public administration, business management, social work, or a closely related field, or four (4) years of related experience or any combination of education and / or experience to perform the duties of the position.

Must have a friendly disposition and caring attitude toward senior citizens.  Background in Gerontology preferred but not required.

Working knowledge of personal computers, software and configurations, including specific knowledge of Word and Excel.

Valid Driver's License with acceptable driving record for the past three years.

Notary Public commission is desired, but not required.

Ability to type 25 wpm or at a rate sufficient to perform duties of job.

Comprehensive knowledge of general office practices and procedures, with proficient spelling and grammatical skills. 

Knowledge of basic bookkeeping practices and procedures.

Knowledge of records management filing systems.

Advanced public relation and customer service skills needed to assist the public. Knowledge of media sources and regulations regarding advertising and media announcements.

Ability to accurately record and maintain records.

Ability to effectively meet and deal with the public.

Ability to maintain confidential, sensitive material.

CPR and First Aid certification preferred, but may be obtained through City classes after entry into employment.

Ability to communicate effectively verbally and in writing.

Ability to work well under pressure and in stressful situations.

Ability to establish and maintain working relationships with co-workers, supervisors, volunteers, and other City personnel, the media, and the public.

Ability to operate tools and equipment listed.

Extensive background checks required.

TOOLS AND EQUIPMENT USED:

Personal computer including MS Word, Excel, and graphics software; mainframe computer terminal, calculator, typewriter, copy and fax machine, phone, and various types of automobiles including sedans, vans and 12 passenger vans.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The noise level in the work environment is generally quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V

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