Secretary II - Police Department

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #126: SECRETARY II POLICE DEPARTMENT

NUMBER OF VACANCIES:  1

DEPARTMENT:  Police/Detectives  

PAY GRADE:  F Non-Exempt

HIRING RANGE:  $14.7231 - $18.0729/Hour

DAYS WORKED:  Varies

HOURS WORKED:  Varies

TYPE OF POSITION:  Regular, Part-Time

WORK LOCATION: Police Operations

APPLICATIONS WILL BE RECEIVED THROUGH: Friday, August 24, 2018

JOB DUTIES

SELECTION & SCREENING TOOLS:  Clerical Testing and In-Person Interview.

ESSENTIAL DUTIES:

Works under the supervision of the Detective Division Sergeants and Lieutenant.

Receives incoming calls from the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

Composes, types and edits a variety of correspondence, reports, memoranda and other material requiring judgment as to content, accuracy and completeness.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Receives and distributes incoming mail.

Assist in maintenance of confidential files.

May be required to attend meetings and take minutes.

Transcribes oral dictation which may be graphic, explicit and sensitive in nature.

Attendance at work is an essential part of this position.

Ability to maintain confidential, sensitive material.

NON-ESSENTIAL DUTIES:

May have minimal supervision duties over volunteers and interns.

May be required to assist other police divisions, as needed. 

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy, which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing and follow-up testing.

Must possess a valid New Mexico driver's license with an acceptable driving record for past three years.

Graduation from a high school, or GED equivalent and three (3) years of increasingly responsible related experience, or any equivalent combination of related education and experience in specialized course work in general office practices.

Ability to type 60 wpm or at a rate sufficient to perform duties of the job.

Working knowledge of computers; comprehensive knowledge of word processing with emphasis in Microsoft Office and Excel software packages.

Ability to effectively deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.

Ability to establish and maintain working relationships with co-workers, city employees and the public.

Ability to maintain confidential, sensitive material.

Ability to operate a personal computer, calculator, copy machine, telephone, fax machine and dictating equipment.

Three years past experience, or combination of education and experience, sufficient to perform duties of job.

TOOLS AND EQUIPMENT USED:

Calculator, phone, scanning machine, fax and copy machine, computer (desk top and lap top) and motor vehicles.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

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