Regulatory Compliance Aide

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #86 REGULATORY COMPLIANCE AIDE

NUMBER OF VACANCIES:  1

DEPARTMENT:  Electric Utility / Compliance

WORK LOCATION:  MOC

SALARY RANGE:  $15.23 $23.25 / Hour

PAY GRADE:  G Non-Exempt

TYPE OF POSITION:  Regular / Full-Time

DAYS WORKED:  Monday Friday

HOURS WORKED:  8:00 a.m. 5:00 p.m.          

APPLICATIONS WILL BE RECEIVED THROUGH:  June 15, 2018

JOB DUTIES

Resumes submitted without a City of Farmington application will not be considered in our job selection process.

SELECTION & SCREENING TOOLS:  Clerical Testing and In-Person Interview

ESSENTIAL DUTIES:

Works under the supervision of the Assistant Director, Regulation and Control.

Employees in this position are considered confidential, maintaining the utmost confidentiality in dealing with employee records and business information.

Performs a variety of routine and complex clerical, administrative and technical work in the administration of the Division; Provides administrative support for division personnel. The Division includes: Safety, Environmental, NERC/FERC compliance, and System Control.

Administers and maintains WECC/NERC compliance document management system and evidence repository. Responsible for collecting and filing data from appropriate business units.

Responsible for obtaining data, validating, and submitting periodic reports required by various regulatory agencies.

Sets-up and manages Central File System including Compliance Reports, Monitor Reports, Analytical Reports and Employee Training Files. Assists employees using the file system.

Ensures file completeness and performs document control for safety certification and training, aids in compiling and disseminating training materials; maintains database of compliance and safety training for the City of Farmington.

Creates tracking documents on spreadsheet and inputs information; prepares documents utilizing word processing creating tables, charts and memoranda.

Maintains records of the EHS function, including OSHA and EPA filings and logs as well as other reports for outside agencies, as may be required. Maintains training records and assembles injured worker data.  

Maintains records of inspection and maintenance on safety equipment, environmental issues and testing, and Material Safety Data Sheets.

Develops, maintains and updates the Compliance Division Wiki and dashboards.

Maintains the Compliance Division calendar of scheduled training, meetings, and deadlines.

Coordinates and schedules meetings for the division including reserving conference rooms, assembling materials, procuring amenities.  

Operates a city vehicle to assist in carrying out the business of the department and the City.

Assists in the development of notices, flyers, brochures, newsletters and other informational materials about the safety and compliance programs and services.

Composes, types, and edits a variety of correspondence, reports, memoranda, graphic data and other material requiring judgment as to content, accuracy and completeness.

Processes requisitions and field purchase orders in City computer systems for a multitude of goods and services, and reimbursements and contractual payments for purchases and forwards to Accounts Payable for payment.

May provide support for division personnel in conducting and documenting facility inspections, internal audits, and spot inspections.

May serve on various employee or department committees as required and/or assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy, which includes:  pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

Extensive background checks required.

High school diploma, or equivalent, and three (3) years of increasingly responsible work experience in providing customer service and/or electric utility  environment, or sufficient experience to perform all the listed duties; demonstrated technical skills working with advanced applications.

Previous environmental, health and safety, or electric utility experience is preferred.

Excellent verbal and written communications skills.

Ability to maintain confidential, sensitive material.

Adept at working under pressure with frequent interruptions and ability to change focus immediately.

Ability to successfully organize, work and complete multiple tasks simultaneously.

Extensive knowledge of and ability to organize meetings and to take and produce accurate minutes.

Extensive knowledge of computer based word processing systems such as Word.

Extensive knowledge of computer based spreadsheets such as Excel.

Extensive knowledge of computer based graphics such as Power Point and ability to create presentations using computer graphics; familiarity with SunGard HTE (AS400) software desired.

Extensive knowledge of computer based systems to include, but not be limited to desktop publishing, email, Internet, computer to computer faxing, scanning and Windows based operating systems.

Extensive knowledge of office equipment to include, but not be limited to scanners, facsimile machines, copiers and telecommunications equipment.

Ability to read, understand, interpret and explain complex rules and regulations.

Ability to establish and maintain good working relationships with customers, co-workers, supervisors and city officials.

Attendance is an essential function for this position.

Possess and maintain a valid New Mexico driver's license.

Ability to operate the tools and equipment listed below.

TOOLS AND EQUIPMENT USED:

Personal computer including frequently used software programs, typewriter, 10-key calculator, copy machine, scanner, imaging, telephone, fax machine and recording equipment.  Familiarity with and ability to learn and become proficient with the AS400 computer system and the City's HTE software system.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is a normal office setting.  The noise level in the work environment is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

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