Records/Evidence Supervisor

(INTRA-DEPARTMENT)

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #173: Records/Evidence Supervisor

NUMBER OF VACANCIES: 1

DEPARTMENT: Police

WORK LOCATION: Police Operations

HIRING RANGE: $25.5495 - $41.2573/hour

PAY CLASS: M

DAYS WORKED: Varies

HOURS WORKED: Varies

TYPE OF POSITION: Regular, Full-Time

APPLICATIONS WILL BE RECEIVED UNTIL: Monday, September 30, 2024

JOB DUTIES

ESSENTIAL DUTIES

Performs administrative and supervisory work necessary to coordinate and supervise the police records and evidence areas of the Police Department.

Works under the general guidance and direction of an assigned lieutenant.

Organizes and directs work scheduling and reviews performance in the areas of communications, records, and evidence. Prepares budget documents, prepares and/or verifies payroll documents, and supervises equipment/materials purchasing.

Recruits, selects, trains, evaluates, and disciplines subordinates within the guidelines established in the City's personnel rules and regulations. Maintains responsibility for divisional compliance with departmental rules and regulations.

Reviews and releases police and fire reports to the media according to policy.

Acts as archivist for related police areas including maintaining retention schedule, destruction schedule, and all associated documentation.

Assists with budget preparation budget maintenance for assigned areas. Tracks and monitors expenditures, allocates funds, and authorizes purchases within assigned areas.

Develops policies and procedures for the records, communications, and evidence areas for administrative approval. Ensures that all policies are adhered to.

Responsible for all records management systems.

Responds to public concerns regarding divisional programs and makes reasonable attempts to correct situations. Supervises cross training programs among police records personnel in the administration of offense, citation, accident, arrest, evidence records, records requests and NCIC terminal access. Maintains responsibility for individual access to police records by either the public or city personnel and for the completion of special records search requests as part of the investigative process.

Supervises the proper use of all national, state and regional law enforcement data networks. Performs duties of subordinate personnel when necessary.

Participates in overall departmental activities as a member of the Police Chief's management team and maintains responsibility for accurate and timely communication of management issues to employees and ensures that superiors are aware of employee concerns.

Provides a variety of monthly, quarterly and annual statistical reports to police administration, i.e. fees and revenues collected, arrest reports, incident reports, etc.

Formulates policies and procedures integrating new laws, regulations, and directives with local records system operations.

Assists in developing records processing procedures and quality control standards; research errors, omissions, and systems problems and recommends corrective action.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

NON-ESSENTIAL DUTIES

Assists other police divisions as necessary with administrative support.

Sits on various committees as assigned to represent the Police Department.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol-Free Workplace Policy which includes: pre employment testing, post-accident testing, random testing, reasonable suspicion testing, return to duty testing, and follow up testing.

High school diploma or equivalent required. Five (5) years of experience in maintaining administrative or police records or any equivalent combination of education and experience.

Considerable knowledge of evidence management processes and procedures.

Valid driver's license with acceptable driving record for past three years.

Thorough knowledge of departmental policies and procedures, City Personnel Rules and Regulations.

Considerable knowledge of city, state and federal laws, i.e. Uniformed Crime Reporting, National Incident-Based Reporting System (NIBRS), Brady Law, NCIC (National Crime Information Center), archive and retention laws, Release of Information Act, Arrest Record Information Act, The Inspection of Public Records Act (IPRA), the Freedom of Information Act (FOIA), and other similar acts and laws regarding police records and evidence.

Considerable knowledge of general office procedures; some knowledge of basic bookkeeping practices.

Ability to effectively communicate on a one‑to‑one basis with the public; Ability to maintain effective working relations with employees, other departments, officials and the public; Ability to maintain accurate records; Ability to type and enter data accurately.

Extensive background checks and polygraph examination required.

TOOLS AND EQUIPMENT USED

Personal computer system, including Microsoft Office Suites and Apps and specialized police software;; phone; copy and fax machine; recording system; microfilm camera and viewer; kard-veyer; ID camera and laminator.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

Current Openings for Records/Evidence Supervisor Jobs at City of Farmington

Job Title	Department	Location	Closing Date	Employment Type

Get Notified of New Jobs at City of Farmington