Police Records Technician

JOB POSITION #9: POLICE RECORDS TECHNICIAN

NUMBER OF VACANCIES: 1+hiring list DEPARTMENT: Police

WORK LOCATION: Police Operations

PAY CLASS: F

HIRING RANGE: $14.15 - $17.37 per hour

DAYS WORKED: Varied HOURS WORKED: 7:00 a.m. – 5:00 p.m.

TYPE OF POSITION: Regular, Full Time

APPLICATIONS WILL BE RECEIVED UNTIL: Wednesday, February 4, 2015

JOB DUTIES

Resumes submitted without a City of Farmington application will not be considered in our job selection process.

SELECTION & SCREENING TOOLS:

In-person interview; may also include validated testing.

ESSENTIAL DUTIES:

Performs a variety of routine clerical, secretarial, administrative work in support of law enforcement activities.

Works under the close supervision of the Civilian Operations Supervisor.

Reviews all reports from officers for completeness and follow-up.

Assists in the preparation of a variety of reports and records including accident reports, tow-in reports, citation reports, offense reports, arrest/booking reports, reports of investigation, field interrogation reports, alcohol reports, influence reports, vehicle impoundment form, traffic hazard report, and other reports of a similar nature.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Checks daily logs for police activity.

Records and files citations; merges police reports into the Records Management System.

May be required to maintain the New World Records Management System, enters data into the computer, and generates a variety of law enforcement management system reports. Operates National Crime Information Computer (NCIC) criminal data information systems.

May be required to dispatch information to officers in the field, as needed.

Maintains the Uniform Crime Reports (UCR).

Provides a variety of police related information to the public and governmental agencies.

Receives incoming calls, determines nature and urgency of calls, and coordinates appropriate response.

Receives requests from officers on call for special or specific information; follows up with appropriate information and relays the same back to the officer.

Serves as a personal assistant to command staff and provides a variety of administrative assistance as needed.

Composes a variety of correspondence, reports and other materials requiring independent judgment as to content, accuracy and completeness.

Establishes and maintains records systems using moderately independent judgment.

Maintains inventories and orders departmental supplies and materials.

Maintains departmental records and files.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

Serves as back-up for PBX operator on an emergency basis only.

May serve as a member of various employee committees.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

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QUALIFICATIONS
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This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.
Extensive background checks required.

High school diploma or GED equivalent; and two years of general office, communications, or records management experience, or an equivalent combination of education and experience.

Valid New Mexico driver's license with acceptable driving record for past three years.

Ability to type 40 wpm or at a rate sufficient to perform duties of the job.

Must be able to read and write the English language.

Some knowledge of modern law enforcement principles, procedures, techniques, and equipment required.

Ability to learn the applicable laws, ordinances, and department rules and regulations.

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships with subordinates, peers and supervisors.

Ability to follow verbal and written instructions.

Ability to learn the City's geography.

Ability to work under stress and handle stressful situations.

Ability to meet deadlines.

Ability to operate tools and equipment listed.

TOOLS AND EQUIPMENT USED:

Personal computer, including word processing and specialized software, police radio, phone, typewriter, calculator, fax machine, copy machine.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must occasionally lift and/or move more than 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in a normal office setting. The noise level in the work environment is usually quiet to moderately noisy.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F.

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