Police Business Analyst

JOB POSITION #2015-3: POLICE BUSINESS ANALYST
NUMBER OF VACANCIES: 1 DEPARTMENT: Police
WORK LOCATION: Police Administration HIRING RANGE: $44,051 - $54,146/Annually
PAY GRADE: "L" - Exempt
DAYS WORKED: Monday-Thursday or Tuesday-Friday HOURS WORKED: 7:00 a.m. – 5:00 p.m.
TYPE OF POSITION: Regular, Full-Time
APPLICATIONS WILL BE RECEIVED UNTIL: Friday, January 23, 2015

Resumes submitted without a City of Farmington application
will not be considered in our job selection process.

JOB DUTIES
SUMMARY OF DUTIES:
Under general supervision, the Police Budget and Finances Analyst plans, organizes, directs, conducts, and reports budgetary and financial business activities within the Police Department. This includes, but is not limited to performing, analyzing, monitoring, reviewing, and reporting financial and budgetary activities of the Department; planning, preparing, submitting, and monitoring annual budgets for the Police Department; authors, applies, submits, monitors, and reports Departmental grant applications and awards; and coordinates closely with other Departments and Divisions within the City and provides highly responsible technical support to the Chief of Police and the Police Command Staff.

DISTINGUISHED CHARACTERISTICS:
This position provides a full range of administrative support in the Police Department including analytical, strategic planning, budgetary, fiscal, and supervisory responsibilities and reports directly to the Chief of Police. Incumbents are expected to carry out a full realm of duties under minimal supervision and with a high degree of accountability.

ESSENTIAL DUTIES:
Duties may include, but are not limited to, the following:
Works under the direction of the Chief of Police or his or her designee.
Using excellent customer service skills establishes and maintains effective working relationships with other employees, officials, and all members of the general public.
Analyzes, addresses, and completes a wide variety of highly technical accounting transactions and processes.
Evaluates, develops, and recommends fiscal policy and processes that will result in sound fiscal management.
Prepares and provides timely and accurate analysis of the Department's budget, financial reports, and financial trends.
Participates in and manages annual budget preparation, budget submission, and budget administration; prepares cost estimates for budget recommendations; submits justifications for staff, equipment, and supplies; monitors and controls expenditures.
Develops, revises and implements Departmental budgetary and business related long-term strategic plans.
Assists in the monitoring of transactions and disbursements to ensure adherence to City policies including purchasing cards, travel, cash handling, finance regulations and personnel regulations.
Monitors, reconciles, approves, and assigns purchases to appropriate accounts, the Department's Purchase Card transactions.
Researches, authors, prepares, submits, monitors, reports, and administers Departmental grants and awards; assists in evaluating legal compliance with grants and awards, including requisite reporting requirements; liaisons with, and assists as needed, the City's designated grant accountant in furtherance of the Department's compliance with grant and award conditions and requirements.
Conducts business and financial transactions while representing the Department and while providing a high level of customer service; oversees the accounting, purchasing, accounts payable, accounts receivable, and asset management functions of the Department; liaisons with the City Purchasing Department; liaisons and coordinates with vendors in furtherance of Departmental budgetary and financial goals; maintains and enhances the Department's reputation for customer service while facilitating professional relationships with vendors, suppliers, and other third party entities with which the Department conducts business; manages, evaluates, monitors, negotiates, and recommends improvements to existing and future contracts with suppliers, vendors, manufacturers, and contractors with whom the Department conducts contractual business activities.
Liaisons with the City Finance and Administration Divisions in furtherance of the Department's business activities; evaluates, recommends, facilitates, and justifies budget adjustments and reallocations based upon sound principles and circumstances and in accordance with City and Department policies and procedures.

Assists with the frequent analysis and evaluation of Police Department business operations and activities; implements improvement and modifications; prepares various reports on operations and activities; advises the Chief of Police and the Police Command Staff on the status and projected status of the Department's budgetary and financial condition as well as on the Department's plans, goals, programs, and transactions.
Provides relevant training to Department employees.
Identifies and implements goals and objectives; establishes performance methods and standards for activities and operations related to the operation of administrative, financial, and budgetary functions
related to the departmental business and activities; develops, evaluates, and recommends policies and procedures related to budget and financial processes.
Identifies redundant, wasteful, unnecessary or inefficient purchases, services, products, processes, and outcomes; develops and implements strategies, processes, and programs which increase the Department's fiscal and budgetary efficiency, accountability, and transparency.
Oversees and coordinates financial technology systems within the department.
Participates in and manages a variety of special projects; collects and analyzes quantitative data; prepares and presents findings and recommendations.
Builds and maintains positive working relationships with co-workers and other City employees and the public using principles of good customer service.
In the event of serious crime scenes, critical incidents, disasters, or other extensive or enduring police events, assists, or potentially serves as, the Finance/Administration Section Chief, as identified in the Incident Command System.
Attendance at work is an essential function of this job.
Attends relevant or required training as needed.
Operates motor vehicles in carrying out the business of the Department and City.
Perform related duties and responsibilities as required.
Ability to operate tools and equipment listed.

NON-ESSENTIAL DUTIES:
Serves on various employee committees, as required and assigned.

OTHER NON-ESSENTIAL DUTIES:
The duties listed above as essential and non-essential duties are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment of the position.

KNOWLEDGE, SKILLS AND ABILITIES:
Principles of public sector finance, budget and accounting, including basic budget preparation, monitoring, cash control, and related accounting practices.
Methods and techniques of program and project management, including development of objectives related to budgetary methods and procedures, the monitoring of programs and projects, and critical analysis and evaluation methods.
Ability to interpret and explain relevant City and Department policies and procedures along with local and state ordinances and statutes, as they apply to finance or financial matters.
Development and coordination of effective systems, programs, policies and procedures; anticipate needs, analyze problems, develop and evaluate options, make sound recommendations and initiate actions in order to develop more efficient systems, policies and procedures or resolve problems within established guidelines.
Communicate clearly and concisely, both orally and in writing with Department and City personnel, other agencies, and the public.
Develop and implement training as required to meet objectives.
Modern office practices, methods and equipment including personal computer hardware and software.
Principles and practices of worker safety.
Techniques for providing a high level of customer service and customer focus.

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QUALIFICATIONS
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This position is subject to the City's Drug and Alcohol Free Workplace Program which includes:
pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education and experience equivalent to graduation from an accredited four-year college or university with major coursework in justice administration, business or public administration, financial management, accounting, or a related field, and at least two (2) years of work experience in public or private sector business operations or closely related program.
Possession of a valid driver's license in the State of New Mexico or in the state of current residency and the ability to acquire a valid New Mexico driver's licenses within 30 days of residency; ability to demonstrate an acceptable driving record for the past three years.
Extensive background checks required.
This position has the responsibility to participate in and comply with the City's Environmental, Health, and Safety program.
Other duties as assigned.

TOOLS AND EQUIPMENT USED:
Personal computer with Microsoft, Adobe, IBM AS/400, and Excel software, motor vehicle, telephone, mobile radio and calculator.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is a normal office setting. The noise level in the work environment is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F.

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