Library Administrative Coordinator

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #61: LIBRARY ADMINSTRATIVE COORDINATOR

NUMBER OF VACANCIES: 1

DEPARTMENT: Library

PAY GRADE: K

SALARY RANGE: $42,938.61 - $66,842.94 Annually

TYPE OF POSITION: Regular, Full-time

WORK LOCATION: Farmington Public Library

DAYS WORKED: Monday - Friday, some variation

HOURS WORKED: 8:00a.m. - 5:00p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: April 4th, 2022

JOB DUTIES

ESSENTIAL DUTIES:

Works under the supervision of the Library Director.

Coordinates all administrative and business activities of the Library including coordination with Finance, Purchasing, Human Resources and other city of Farmington departments. Establishes best practices and guidelines to ensure that all staff comply with City of Farmington prescribed procedures. Serves as a member of the Library's core leadership team.

Provides general administrative support to the Library Director, in addition to providing administrative support to the Library's core staff. Acts as liaison to the Library Advisory Board and the Library Foundation Board. Assists with record and note keeping for both boards. Coordinates the review of public policies with the Library Advisory Board and the library director and the core staff. Ensures access and compliance of FOIA and State record retention requirements.

Assists in the development and management of the annual budget and makes recommendations for purchases, capital items, or additional employees during the annual budget process. Monitors expenditures during the year. Regularly handles confidential personnel information. May assist with reporting and compiling essential library usage statistics. May participation in compiling and submitting grants for the library. Serves as primary Timekeyer and coordinates with other designated Timekeyers assigned to submit payroll information for library staff.

Coordinates, as needed, with the City Volunteer Coordinator to recruit volunteers for the library and track and report volunteer statistics.

May assist Technical Services department with acquisitions, including tracking orders, verifying receipt and coordinating with City Financial department personnel.

Provides library departments with resources associated to the operation of the library.

Facilitates use of the library's program spaces for non-library events.

Monitors and manages use of library staff resources and supplies.

Understands and follows written and/or verbal instructions.

Participates, presents, and attends staff trainings, daily shows, programs, and other training sessions of the library.

Must be available to work a varied schedule including occasional evenings, weekends and holidays.

Attendance at work is an essential function of this position.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Complies with all library procedures and policies, and the City guideline, rules, regulation, procedures, and policies.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

Graduation from a high school or GED equivalent required with additional relevant experience. Bachelor's degree, with administrative experience preferred.

This position is subject to the City's Drug- and Alcohol-Free Workplace Program, which includes pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

Background check is required.

This position has the responsibility to participate in and comply with the City's Environmental, Health, and Safety Program.

Valid driver's license required with acceptable driving record for past three years.

Considerable knowledge of general personnel procedures. Knowledge of state and federal laws, open record laws and personnel administration. Knowledge of standard purchasing, budgeting and accounting practices. Knowledge of the mission and functions of a public library.

Considerable skill in establishing and maintaining cooperative relations with staff, board, volunteers, and vendors. Skill in writing and speaking, planning work, meeting deadlines, and supervising and evaluating the work of others. Ability to communicate well with other city departments, library support groups and the general public.

Graduation from a high school or GED equivalent required with five additional years of experience. Bachelor's degree, with administrative experience preferred.

Working knowledge of general office practices and procedures, with proficient spelling and grammar skills. Ability to perform basic mathematical functions.

Ability to engage and serve the public in a courteous and positive manner. Excellent interpersonal communication skills, to effectively interact with all age levels and cultural and socioeconomic backgrounds. Experience with public speaking and making presentations.

Ability to operate personal computers, including the library's online catalog. Working knowledge of personal computer operations and file management, and with commonly used applications such as MS Word, Excel, Power Point and Internet Explorer.

Ability to perform routine duties as assigned with minimal supervision.

Ability to create written instructions, as well as, follow verbal and/or written instructions.

Ability to work in an innovative and fast-paced public service environment successfully. .

Bilingual skills helpful but not required.

TOOLS AND EQUIPMENT USED:

Library computer system, personal computer, typewriter, calculator, photocopy machine, fax machine, printers, disc cleaning machines and telephone.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, or crouch.

The employee must frequently lift and/or move up to 25 pounds, including routinely push fully-loaded book carts requiring up to 25 pounds of force. The employee may occasionally lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is generally quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V

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