Joint Use Facilities Coordinator

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #22 - JOINT USE FACILITIES COORDINATOR

NUMBER OF VACANCIES: 1

DEPARTMENT: Electric/Business Operations

PAY CLASS: N Exempt

SALARY RANGE: $55,252 - $85,893 / Annual

WORK LOCATION: MOC

TYPE OF POSITION: Regular, Full-Time

DAYS WORKED: Monday-Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: February 18, 2022

Resumes submitted without a City of Farmington application will not be considered in our job selection process.

JOB DUTIES

ESSENTIAL DUTIES:

Works under the supervision of the Utility Business Operations Manager.

Responsible for exercising safe work practices at all times. Attendance at certain safety training will be mandatory.

Responsible for responsible for serving as the Joint Use Facilities Coordinator providing foreign utilities engineering services for those companies to attach to the Farmington Electric Utility System (FEUS) overhead Distribution System in a safe and cost effective manner. Updating and maintaining the integrity and accuracy of the FEUS joint use database, mapping system, subsequent and related databases.

Collaborate with FEUS personnel and contractors regarding all field joint use activities including negotiations and development of strategic working relationships with joint users.

Single point of contact for resolution of questions associated with telephone and CATV engineering and make-ready according to contract. Assist in stream lining work process and approve received make-ready invoices for payment. Point of contact on joint use permit and billing related issues. Serve as point of contact for all regional joint use billing activities including contract interpretation and pole attachment policies.

Add new permits & post inspections into joint use software tracking system. Set up project files for joint use. Mail agreements per customer requests / standards.

Provide direction for make-ready engineering associated with joint use permit work. Develop strong customer relationships with foreign attachers through communication and collaboration.

Collaborate with the FEUS personnel to ensure periodic inventories are properly conducted and reports are finalized in order to expedite billing and mapping updates. Also perform periodic audits to ensure appropriate inventory practices are followed.

Guides policy making regarding database structure, data acquisition, collection, and storage methods within the Joint Use software and database.

Serve as liaison between FEUS and management of foreign attachers. Resolve conflicts with foreign attachers regarding FEUS standards and specifications, National Electric Safety Code (NESC) and other safety related issues. Coordinate resolution of all NESC clearance concerns and related activities between FEUS and foreign utilities.

Provide training on joint use software and coordination for foreign attachers as necessary for the permitting and accounting process.

Create, track, and collect invoices for joint use attachments, transfers, penalties, fees and make ready. Manage the billing activities for annual pole rent. Track past due invoices per the FEUS joint use guidelines. Follow collections procedures. Process invoices in company accounting system. Track deposits.

Responsible for tracking monthly permitting activities, maintaining reports, and updating the joint use processes to maintain accuracy. Provide support and conflict resolution to joint users and answer questions from all internal and external customers about pole transfers and associated joint use information.

Using excellent customer service skills, establishes and maintains a professional rapport with FEUS customers, employees, public officials, contractors and other entities which may request or require Joint Use or GIS data. Presents a professional disposition when interacting with the public at large.

Occasionally collects system data and digital pictures in the field using a hand held data collector and digital camera.

Reviews and corrects data obtained from the field for editing by GIS in the system and verifies accuracy.

Generates and provides charts, graphs, reports, etc., as needed or required in either electronic or hard copy form using the Joint Use or GIS software and other computer tools such as Microsoft Word, Excel, and Access. These products may be in either electronic or hard copy form.

Researches and maintains applications software and/or related sub-system applications, including the development and/or modification thereof to enhance the Joint Use software and related database.

Serves as a FEUS point of contact on various Joint Use matters. Manages relationships with collaborating and/or related outside Joint Use organizations and attends meetings of user groups.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Coordinates with other Departments/Divisions to provide information as described above.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City's Drug and Alcohol Free Workplace Program. This includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Valid New Mexico driver's license with acceptable driving record for the past three years.

Extensive background checks required.

High school diploma or equivalent. Two year degree from a technical school or college in a related area of study. Two years Joint Use experience including at least one year experience in the electrical field.

Mapping with computer aided equipment including hand held devices and laptops.

Working knowledge of the latest versions of Microsoft Word, Excel, Access and their related computer software and hardware. Working knowledge of ESRI software and ESRI platform-based software such as, Futura, ArcFM mobile and similar. Working knowledge of the accounting system used by the City of Farmington or ability to learn.

Working knowledge of hardware, software and basic computer operations of the above listed Systems, and maintain knowledge of current technology related to this position.

Ability to establish and maintain good working relationships with co-workers, supervisors, other City personnel and the public.

Ability to follow verbal and or written instructions.

Ability to establish and maintain good communication.

Ability to work under stress to complete projects accurately within reasonable deadlines.

Ability to work effectively on individual and team projects.

Ability to operate tools and equipment listed.

TOOLS AND EQUIPMENT USED:

Computer hardware and software, server, plotter, printers, scanner, digitizer, copy machine, FAX equipment, GPS Receiver, hand held computers, laptops, flashlight, smart phone and related equipment, and small tools such as screw drivers and wrenches,. Safety gear such as hard hat, safety vest, ear protection and eye protection equipment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand and sit for long periods, to walk, use hands and/or feet to operate objects, tools and controls and reach with arms and hands. The employee will be required to climb, balance, stoop, kneel, crouch, crawl, talk and hear and lift and/or move up to fifty (50) pounds. Some outdoor work is required in the review of various construction sites or work facilities which may be difficult to access.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work is mostly performed in a quiet office setting but the employee may be required to work in outside weather conditions which may be wet or dry, hot or cold and be exposed to high levels of noise and/or vibrations. The employee may work near energized electrical equipment and moving mechanical parts and in an environment which may be exposed to fumes, airborne particles, toxic and/or caustic chemicals.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

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