Inter-Division Materials Specialist

INTER-DIVISION

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #140 - MATERIALS SPECIALIST

NUMBER OF VACANCIES: 1

DEPARTMENT: Administrative Services

PAY GRADE: F

HIRING RANGE: $14.9292 - $23.2450 / Hour

TYPE OF POSITION: Regular, Full-Time

WORK LOCATION: MOC Warehouse

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Wednesday, July 13th, 2022

Resumes submitted without a City of Farmington application will not be considered in our job selection process.

SUBMIT APPLICATIONS ONLINE - CITY OF FARMINGTON INTRANET

HUMAN RESOURCES - INTERNAL JOB POSTINGS

JOB DUTIES

ESSENTIAL DUTIES:

Works under the supervision of the Warehouse Superintendent.

Supervision is not exercised in this position.

Uses the City's Purchasing/Inventory (P/I) system to order all stocked materials for the assigned product groups within the Electric and Central Warehouses, and fuel.

Identifies inventory restocking requirements using reorder, activity and back order reports; makes order quantity decisions, and submits purchase requisitions for approval.

Obtains competitive quotes on inventory items in compliance with State Procurement Code.

Works closely with the City's Purchasing division to establish and maintain multi-term purchasing contracts.

Maintains the City's contract database for inventory items, including contract numbers, vendor pricing information, expiration and renewal dates.

Monitors vendor quotes and orders for adherence to quoted lead times, prices, and product specifications. Tracks order lead times on inventory items, and follows up orders not received by promise date.

Checks in and inspects ordered items to assure quantity and quality of item received agrees with purchase order and City specifications. May accept or reject goods received.

Marks inventory item numbers on materials using proper labeling equipment. Puts away received materials in the assigned warehouse locations.

Receives inventory items into the City's P/I system. Submits proper receiving documents and notifications to Accounts Payable.

Communicates and coordinates with appropriate buyer(s) and vendor(s) any returns, rejections, adjustments and/or credits. Properly inputs credit into the P/I system.

Receives, verifies and pulls inventory supply requests made through the City's P/I system, by phone, by e-mail, or in person for all City departments.

Enters inventory supply requests into the City's P/I system as needed, verifying the correct work order, project or account numbers.

Verifies pulled orders for accuracy.

Verifies outside stock items retrieved by non-warehouse personnel. Confirms stock number, quantity, work order number and asset ID, prior to materials leaving the warehouse yard.

Updates and maintains approved specifications and inventory item descriptions.

Physically counts inventory items to verify accuracy on a regular basis.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.

Provides exceptional customer service to walk-in customers.

Keeps warehouse clean and orderly, including sweeping floors and dusting shelves.

Operates a motor vehicle in carrying out the business of the department and the City.

Attendance at work is an essential function of this position.

ADDITIONAL DUTIES WHICH MAY BE ASSIGNED:

Responsible for fuel system management and maintenance.

Must obtain and maintain a NM Fuel System Operator Class A/B Certification

Monitors fuel inventory levels and reorders as needed to ensure availability for City use.

Processes daily fuel transactions in the fuel database, verifies accuracy, and exports data to City's Fleet Management database. Processes transactions for departmental billing.

Performs monthly inspections and routine maintenance of the fueling sites. Trouble-shoots system problems.

Maintains the fuel system database, including inventory management, fuel transactions, vehicle information, user authorization, and other information as needed.

Maintains records for the City's fuel storage and distribution facilities, including site maintenance, deliveries, leak detection, cathodic protection, tank registration, and other information as needed to comply with all Federal and State regulations.

Stays abreast of regulations affecting the City's fuel facilities.

Procures services, as needed, for the maintenance and regulation compliance of the fuel facilities.

Runs and distributes cycle count sheets, and enters counted quantities into the City's P/I system.

Performs counts and recounts as needed.

Investigates and reports reasons for discrepancies in the count. Submits recommendations to Warehouse Superintendent for review. Submits adjustment requests for department approval.

Maintains electronic cycle count history.

Reviews computer reports for unused, excess and slow moving stock items. Compiles a list of obsolete item recommendations for the Warehouse Superintendent. Notifies City departments of inventory supply requests on back order status.

Prepares monthly inventory summary report

NON ESSENTIAL DUTIES:

Serves as a member of various employee committees, as assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

Graduation from high school or GED equivalent and five (5) years of increasingly responsible experience in warehouse ordering, receiving and operational procedures, or any equivalent combination of experience and education. Ability to establish and maintain effective working relationships with co-workers, supervisors, other City personnel and the public. Good attention to detail skills required, without succumbing to analysis paralysis.

Experience in inventory and materials control procedures.

Experience in bid processing and buying stock for inventory.

Working knowledge in MS Word and Excel, or similar computer software systems.

Valid driver's license required with an acceptable driving record for the past three years.

Experience in fork lift operation for certification requirements. Knowledge of hazardous materials storage.

Accredited Purchasing Practitioner (APP), Certified Professional Public Buyer (CPPB), or Certified Production Inventory Manager (CPIM) certification preferred.

Working knowledge of SunGard PS (HTE) Purchasing/Inventory system preferred.

Working knowledge of Cognos reporting software helpful.

Working knowledge of Syntech FuelMaster Fuel Management System helpful.

Must have a telephone at residence and be willing to be on 24 hour call; must be able to be at the MOC Warehouse within thirty minutes after receiving a call.

Ability to work under stress and handle stressful situations.

Ability to operate tools and equipment listed.

TOOLS AND EQUIPMENT USED:

Telephone, adding machine, personal computer, copier, fax machine, heavy/light duty forklifts, motor vehicle, hydraulic pallet jack, electric reel winder, 2-wheel hand truck, key machine, electric cart wagon, computerized fuel tank monitoring system.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to sit and talk or hear; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is a warehouse/office setting. The noise level is the work environment is moderately quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

Current Openings for Inter Division Materials Specialist Jobs at City of Farmington