Chief Procurement Officer

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #44: CHIEF PROCUREMENT OFFICER

NUMBER OF VACANCIES: 1

DEPARTMENT: Administrative Services/Purchasing

PAY GRADE: O, Exempt

SALARY RANGE: $60,606.69 - $94,248.54 Annually

TYPE OF POSITION: Regular, Full-Time

WORK LOCATION: West Annex

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled

Resumes submitted without a City of Farmington application will not be considered in our job selection process.

JOB DUTIES

ESSENTIAL DUTIES:

Work under the direction of the Administrative Services Director.

Responsible for implementing the goals, standards and objectives of the Administrative Services Department as well as the goals, standards and objectives of the Purchasing Division.

Lead, direct, coordinate, and manage all administrative, contractual and operational aspects of the Purchasing Division. Train, motivate, coach, develop, and evaluate assigned professional, technical, and clerical purchasing staff.

Must be able to interpret and apply the New Mexico Statutes, New Mexico Procurement Code and Uniform Commercial Code and educate others on the appropriate application.

Provides leadership and direction to team members in all situations, including but not limited to pandemics, natural disasters, force majeure, vendor disruption, product shortage, personnel shortage, or other disruptive events. Develop and administer contingency plans as needed.

Executes and maintains the Emergency Action Plan, assigning roles, providing training and conducting drills as necessary to ensure team readiness.

Advise and assist other City divisions and management in purchasing and contract procedures. Direct, give advice, and review specifications for projects requiring extensive technical or professional services or for complex construction projects.

Develop and facilitate training for city employees in purchasing policies, procedures and computer system.

Lead, manage and coach cross-functional teams through the strategic sourcing process.

Manage large-scale centralized purchasing and contract functions for a multi-unit organization that requires items with unique requirements as to construction, testing, durability, or quality characteristics.

Formulate, obtain, and maintain policies and procedures for authorization by the Administrative Services Director.

Prepare supporting documentation, conduct market research, develop market analysis and assist with strategy development.

Stay abreast of new processes, technologies, materials, purchasing methods, statutory requirements and market conditions. Communicate with management on any significant factors that could affect City business, raw material cost, utility cost, or the financial impact to the City.

Authorize purchase orders which are in conformance with the Procurement Code. Produce written determination for procurement transactions outside the fiduciary levels (i.e., emergencies).

Serve as lead negotiator for complex technical services, professional services and construction projects.

Make site visits to measure productivity and progression of contracts throughout the City.

Measure vendor performance. Cancel contract, suspend or implement debarment proceedings on vendors not meeting performance requirements.

Review and respond to vendor protests. Research and draft determinations for all involved. Including, but not limited to the vendors, City Council, City Manager, and the Legal Department.

Ensure quality standards are met through administration of purchasing complaints and resolutions provided by the using departments.

Work as project manager to direct and coordinate the activities of City personnel to accomplish assigned objectives.

Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files.

Coordinate with all levels of management to gather, analyze, summarize, and prepare recommendations on sourcing strategies, practices and procedures.

Responsible for the successful strategy, development and execution of assigned procurement programs to maximize efficiency, cost savings and reduce liability exposure. Identify and investigate all cost of ownership opportunities including non-purchase price driven opportunities.

Understand and standardize City commodity needs.

Keep abreast of market trends, changes in business practices and new or altered types of materials and services entering the market. Analyze key trends in contract management, global supply and industry analysis.

Review and evaluate competitive solicitations. Make presentation and recommendation to City Council; upon approval, award contract.

Responsible for the administration of the P-Card program to include tracking and maintenance of cardholders during all phases of the P-Card life cycle from card application through card retirement.

Performs duties of subordinate personnel as needed.

Serves as a member of various quality control and specification committees, division head's supervisory team and communicates key organizational issues to team members.

Prepare the Purchasing budget for review by the department head. Administer, control and coordinate budget and expenditures. Approve requisitions, field purchase orders, procurement card expenditures and contracts. Manage and ensure timely completion of projects within the fiscal year and appropriated funding level.

Attend audit meetings related to the procurement process on federal or state grant agreements. Update and maintain documentation on compliance with federal or state grant agreements. Work with audit personnel to review documentation for accuracy.

NON-ESSENTIAL DUTIES:

Act as a receptionist in the absence of the Administrative Aide by greeting visitors, answering phones, accepting payment, processing incoming mail, and drafting appropriate correspondence.

Using excellent customer service, establish and maintain effective working relationships with other employees, officials, and all members of the general public.

Serve as a member of various employee committees, cooperative committees, and /or consortium procurement committees.

Maintains and adheres to safety policies and procedures of the City of Farmington.

Attendance at work is an essential function of this position.

As a member of a work team must exercise personal initiative and be a team player at the same time - willing and able to coordinate and cooperate with a variety of customer, supplier and colleague requirements.

Cross train on other positions and train others to be a backup for the Chief Procurement Officer position.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS:

This position is subject to the City's Drug and Alcohol-Free Workplace Program which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Ability to establish and maintain effective working relationships with co-workers, supervisors, other City personnel, and the public.

Excellent verbal communication, written communication, customer service, analytical and problem-solving skills, and customer service skills.

Strong work ethic, displaying initiative, adaptability, and integrity.

Comprehensive knowledge of computer applications and software packages. Including, but not limited to, SunGard Public Sector, MS Excel, MS Word, MS PowerPoint, MS Access, Adobe Acrobat Professional, procurement card software, and other electronic document management systems is required. Knowledge of use of Google products preferred.

Must be able to manage a heavy workload under pressure with tight deadlines.

Works independently with minimal supervision.

Extensive background checks are required.

Valid New Mexico driver's license with acceptable driving record for the past three years.

Graduation from an accredited four-year college or university with a degree in contract administration, public administration, emergency management, business management or a closely related field is strongly preferred. Five to seven years' experience in the procurement/contract field is preferred. However, any equivalent combination of education and experience sufficient to perform job duties may be considered.

Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Chief Procurement Officer (CPO) certification or Certified Procurement Professional (CPP) required, or ability to obtain such within two (2) years of employment, or have a current Accredited Professional Purchaser (APP) or Certified Purchasing Manager (CPM).

Comprehensive knowledge and application of New Mexico State Statutes, including, but not limited to, New Mexico Procurement Code, New Mexico Public Works Contracts, New Mexico Subcontractors Fair Practices Act, Public Works Minimum Wage Act.

Comprehensive knowledge and application of Federal Acquisition Regulations, including, but not limited to, Federal Aviation Administration, Federal Transit Authority, Department of Justice, Federal Emergency Management Agency, Department of Homeland Security and the Department of Housing and Urban Development and other applicable government regulations and clauses is required.

Knowledge of business law, including familiarity with the Uniform Commercial Code (UCC) and American Bar Association (ABA) model procurement code.

Extensive knowledge of contract law and its application to the purchasing process.

Working knowledge of Environmental Protection Agency (EPA) guidelines for hazardous and special waste; New Mexico Environmental Improvement statute referencing procurements made of recycled material; New Mexico Construction Industries Division Rules and Regulations; Department of Transportation 49 CFR Parts 23 and 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Programs and other established laws and regulations pertinent to the procurement of tangible goods, equipment and services is preferred.

Knowledge of automated purchasing operations including data input into system.

Comprehensive knowledge of licensing requirements, insurance, and bonding requirements.

Must possess strong leadership and interpersonal skills, be very detail oriented, have strong organizational and time management skills.

Ability to maintain organized project tracking system is required.

Judgment and originality sufficient to plan procurement strategies for large scale acquisition programs or systems, strong organizational and strategic planning skills.

TOOLS AND EQUIPMENT USED:

Personal computer including word processing software, spreadsheet software, calculator, copy machine, telephone, fax machine, projection equipment and recording equipment.

Operate a motor vehicle to assist in carrying out the business of the City.

PHYSICAL DEMANDS:

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is a normal office setting. The noise level in the work environment is usually quiet. Work is ordinarily performed in an office. However, site visits are often necessary in the supervision of contracts throughout the City.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

Current Openings for Chief Procurement Officer Jobs at City of Farmington