COURT CLERK III

(INTRA-DEPARTMENT)

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #94: COURT CLERK III

NUMBER OF VACANCIES: 1

DEPARTMENT: Municipal Court

WORK LOCATION: Municipal Court

HIRING RANGE: $16.3830 - $25.5117 / Hour

PAY GRADE: G - Exempt

TYPE OF POSITION: Regular / Full-Time

DAYS WORKED: Monday-Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED UNTIL: Friday, May 26, 2023

JOB DUTIES

This is an at-will position which serves at the pleasure of the COURT.

ESSENTIAL DUTIES

Performs a wide variety of routine clerical and administrative support work for the Municipal Court.

Works under the supervision of the Court Administrator.

Supervision is not exercised in this position, except in the absence of the Court Administrator and at the Direction of the Presiding Judge.

Receives deposits and accounts for monies for fines, forfeitures and other court receipts.

Processes Order to Show Cause letters.

Responds to counter, telephone and written inquiries.

Processes summons, subpoenas and bench warrants.

Purges outdated bench warrants.

Prepares case files (traffic and criminal).

Maintains computerized records system on personal computer including entering traffic citations into computer system.

Backup for preparing paperwork (docket sheet) for daily trials, sentencings and pre-trials. Includes printing defendant histories, pulling files, and ensuring accuracy of data being provide

Responsible for preparing specialized statistical reports.

Performs filing of all papers, dockets, index cards, case files, and case related correspondence.

Files and retrieves documents as necessary.

Responsible for preparing paperwork for all pre-trials and sentencings.

Backup for reconciling daily cash reports and end of month reports.

Responsible for sending Failure to Appear Notices to the Motor Vehicle Department.

Responsible for verifying jail cost

Monitors jail sentencing and ensures defendants report for jail sentencing. Processes bench warrants in the event of failure to show for sentence.

Responsible for preparing and maintaining all arrest records.

Data entry of disposition of all court arraignments. Adheres to established guidelines on processes and paperwork requirements.

Responsible for giving accurate paperwork to finance for cash bond conversions or refunds.

Responsible for receiving and balancing bail money posted through the jail. Prepares and balances monthly cash bond reports.

Cross trains in other court areas as assigned.

NON-ESSENTIAL DUTIES

May serve on a variety of employee committees.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy.

Graduation from high school or GED equivalent with course work in typing and/or general office practices.

Considerable knowledge of general office procedures.

Prior work experience in secretarial, clerical, or administrative work, preferred.

Prior work experience in paralegal or court environment preferred, but not required.

Ability to learn judicial language and procedures.

Knowledge of legal language and legal procedures related to municipal court functions.

Knowledge of general office procedures and knowledge of basic bookkeeping practices.

Ability to type 45 WPM, or at a rate sufficient to perform duties of the job and enter data accurately.

Comprehensive knowledge of records management filing systems.

Ability to maintain accurate records.

Ability to obtain and maintain Notary Public duties. Must also be bondable.

Working knowledge of Police Department procedures in order to answer inquires and follow through with work assignments.

Skill in the operation of the listed tools and equipment.

Ability to effectively communicate on a one‑to‑one basis with the public.

Ability to establish and maintain effective working relations with co-workers, supervisors, other City personnel and the public.

TOOLS AND EQUIPMENT USED

Personal computer system, including word processing and specialized court software, 10-key calculator, typewriter, phone, copy and fax machines, microfilm camera and reader, shredder and cash register.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderately quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

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