Assistant Director of Parks, Recreation and Cultural Affairs

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #177:  ASSISTANT DIRECTOR OF PARKS, RECREATION AND CULTURAL AFFAIRS

NUMBER OF VACANCIES:  1

DEPARTMENT: PRCA WORK LOCATION: PRCA Administrative Office 

HIRING RANGE: $66,211.5887 to $100,926.5572

PAY GRADE: P Grade, Exempt

TYPE OF POSITION: Regular, Full-Time DAYS WORKED: Varied

HOURS WORKED: Varied

APPLICATIONS WILL BE RECEIVED UNTIL: Friday, November 30, 2018

JOB DUTIES

OVERVIEW:

This is an executive position working with the nationally Accredited Parks, Recreation and Cultural Affairs department. The department has twelve (12) diverse divisions that are committed to growing a happy, healthy community for all, and enriching community quality of life through exceptional parks, programs, cultural experiences, and customer focus. This position will provide administrative and supervisory support to the Director of Parks, Recreation, and Cultural Affairs (PRCA) to ensure that the department functions effectively and efficiently in various aspects of operations. This position specifically develops and implements the City's recreational programming to meet citizen needs.  However, this position assists with the leadership and management of the overall Parks, Recreation, and Cultural Affairs department operations, including budget preparation, personnel management, and planning. This position assumes director's duties during the director's absence.

Receives leadership, supervision, and direction form the director of Parks, Recreation and Cultural Affairs. The Assistant Director of PRCA has supervisory authority over all exempt and non-exempt employees in the department, however, has direct supervision over exempt and non-exempt employees in the following divisions: Recreation Centers, Community Centers, Senior Centers, Indian Centers, and the Aquatics Divisions. This position works independently exercising considerable judgment and initiative. The Assistant Director of PRCA interfaces directly and frequently with City management, community organizations, vendors, media, and the general public.

ESSENTIAL DUTIES:

Works under the leadership, administrative guidance, and direction of the PRCA director

Performs administrative and supervisory work necessary to coordinate and supervise divisions as assigned within the PRCA department.

Exercises supervision over seasonal, temporary, and regular personnel; assigns, trains, and evaluates work, oversees in-service training; completes performance evaluations; in conjunction with the Director, makes recommendations regarding hiring, disciplining, and terminating the employment of seasonal, temporary, and regular employees. Assists with resolution of employee concerns and grievances.

Assists with developing the departments conceptual and longrange master plans and annual operating budget; develops and make recommendations, monitors budgetary expenditures; tracks report status of external vendor contracts.

Assists the Director with development and implementation of department policies, procedures, and responsibilities.

Assist with the evaluation of the department's effectiveness; prepares and track budgets; prepares department reports as requested.

Assists with administering and preparations of grant applications, writes and implement grants; prepares related grant reports.

Responds to citizen complaints and requests for information; ensures appropriate follow-up action is taken.

Actively participates in community organizations to foster a positive City image.

Prepares routine and special reports and presentations regarding Parks, Recreation, and Cultural Affairs Department operations and development of plans as requested by department, City Council, or other boards, commissions or citizen groups.

Provides department direction and supervision in the absence of the Director.

Assists with department's administration and preparation of capital improvement plan (CIP), including the design process, budget development, contract preparation and bidding procedure.

Coordinates annual department special and seasonal events.

Oversees staff process and procedures related to the pursuit of national accreditation; Coordinates the various aspects of the National Recreation and Park Association's Commission for Accreditation of Parks and Recreation Agencies (CAPRA) process.

Works independently and exercises considerable judgment while leading, supervising, and providing direction to and oversight of management in the following divisions: Recreation Centers, Community Centers, Senior Centers, Indian Centers, and the Aquatics Divisions.

NON-ESSENTIAL DUTIES:

Assists with the planning and development of new parks, recreation, or cultural facilities, buildings, and related activities with knowledge of construction planning, design, and administration.

May supervise other divisions in the absence of assigned supervisor.

Other duties as assigned.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Testing Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

Working knowledge of current principles and practices used in the administration of parks, recreation, and cultural affairs programs and services; applicable city, state, and federal regulations/guidelines pertaining to areas of responsibility; and overall city operations, including budgeting procedures.

Ability to effectively supervise and evaluate personnel. Establish and maintain professional effective relationships with external public, vendors, internal management, and non-management employees, and City and other government officials.

Excellent communication (verbal and written) organizational, and analytical skills.

Working knowledge of word processing and spreadsheet computer software; ability to operate computer and other standard office equipment.

Ability to prepare and maintain records and reports. Knowledge of budget preparation and office management

Bachelor's degree in Parks and Recreation Administration, Leisure Services, Business Management or related field. Master's Degree preferred. Five (5) years supervisory experience.

CPRP or CPRE designation from the National Recreation and Park Association is preferred.

Valid New Mexico driver's license with acceptable driving record for the past two years is required.

Ability to work varied hours including evenings and weekends.

TOOLS AND EQUIPMENT USED:

Personal computer including MS Word, Excel, PowerPoint, Adobe Photoshop, Adobe InDesign, Adobe Illustrator, inventory and financial software; motor vehicle, calculator, copy/scanner machine, telephone and cell phone, fax machine, cash register, & digital camera.

Operates a motor vehicle to assist in carrying out the business of the department and of the City.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hand to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; talk and hear. The employee is frequently required to sit, stoop, kneel, crouch or crawl.

The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. 

Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a variety of settings including office, store, public galleries, gymnasiums, swimming pools, theatres both indoor and outdoor, outdoor trails and plazas, and classroom settings.

The noise level in the work environment will vary accordingly.

WE ARE AN EQUAL OPPORTUNITY EMLOYER, M/F/D/V.

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