Administrative Aide - Airport

(INTRA-CITY)

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #49 – ADMINISTRATIVE AIDE - AIRPORT

NUMBER OF VACANCIES: 1

DEPARTMENT: Community Services

WORK LOCATION: Farmington Regional Airport

HIRING RANGE: $14.9322-$18.3666 / Hour

PAY GRADE: G – Non-Exempt

TYPE OF POSITION: Regular / Full-Time

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. – 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Wednesday, March 23, 2016

JOB DUTIES
Resumes submitted without a City of Farmington application
will not be considered in our job selection process.

ESSENTIAL DUTIES:
Performs advanced secretarial and administrative work in answering phones, receiving the public, providing customer assistance, cashiering, data processing, and bookkeeping.

Works under the general supervision of the airport manager according to an established work routine.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Assists in the office operations of the airport. Develops and maintains office forms and procedures, and assists with administrative tasks involving personnel, budgeting, leases and facilities management.

Responsible for entry of all payroll timesheets, balancing the hours, and assuring accuracy of the payroll for airport personnel.

Composes, types, and edits correspondence, legal notices, reports, FAA forms, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Transcribes dictation.

Prepares agendas and supporting materials; takes and transcribes minutes at public hearings and meetings, including the meetings of the Airport Advisory Commission; prepares and distributes minutes and reports.

Arranges and confirms meetings with officials, citizens and community bodies.

Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

Serves as cashier including receipting of various fees and other payments, and posting monies to appropriate accounts. Reconciles purchasing card statements for airport staff.

Monitors accounts receivable; evaluates and summarizes aged accounts; maintains contact with and follows up with tenants on payments and agreements associated with the City's interests at the airport. Troubleshoots billing discrepancies.

Operates listed office machines as required.

Receives, stamps and distributes incoming mail, processes outgoing mail.

Maintains the department filing systems and computer data bases.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:
May provide backup to their related departmental positions.

This position has the responsibility to participate in the City's Environmental, Health, and Safety program. This includes identifying and taking action on environmental, health, and safety issues.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS
This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Program. This includes post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Extensive background checks required.

Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Valid New Mexico driver's license with acceptable driving record for the past three years.

Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices.

Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations; ability to type with accuracy in the range of 70 wpm or at a rate sufficient to perform listed duties; ability to take and transcribe minutes accurately with preference given for ability to take shorthand or for speed writing skills.

Ability to operate with proficiency: phone switchboard; tape recorder; mainframe computer terminal; personal computer and applicable software including Windows, MS Word, R-BASE, Excel, and AS/400; copy machine; fax machine; base radio; 10-key calculator.

TOOLS/EQUIPMENT USED:
Personal computer system including word processing and specialized court software, 10-key calculator, typewriter, phone, copy and fax machine, shredder, and cash register.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy.

AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V

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