City of Farmington
  • 04-Oct-2018 to 19-Oct-2018 (MST)
  • Purchasing
  • Farmington, NM, USA
  • 18.88 - 23.19
  • Hourly
  • Regular-Full Time

Full Benefits


JOB OPENING

CITY OF FARMINGTON

JOB POSITION #157:  BUYER II

NUMBER OF VACANCIES:  1

DEPARTMENT:  Administrative Services/Purchasing

TYPE OF POSITION:  Regular, Full-Time

HIRING RANGE:  $18.88 - $23.19 hourly

DAYS WORKED:  Monday - Friday

HOURS WORKED:  8:00 a.m.-5:00 p.m.

WORK LOCATION:  Annex 1st Floor

APPLICATIONS WILL BE RECEIVED THROUGH: Friday, October 19th, 2018

JOB DUTIES

Resumes submitted without a City of Farmington application will not be considered in our job selection process.

ESSENTIAL DUTIES:

Work under the supervision of the Contracts Administrator.

No supervision is exercised in this position.

Using excellent customer service, establish and maintain effective working relationships with other employees, officials, and all members of the general public.

Operate a motor vehicle to assist in carrying out the business of the department and the City.

Performs purchasing functions including:

Manage formal solicitations such as bids, constructions bids, requests for proposals, and request for qualifications-based proposals. Analyzes responses received and selects or recommends suppliers.

Purchase "off-the-shelf" types of readily available, commonly used materials, supplies, tools, furniture, and services.

Quantities of items and materials purchased may be relatively large, particularly in the case of contracts for continuing supply over a period of time.

May interview prospective vendors.  Transactions usually involve local retailers, wholesalers, jobbers, and manufacturers' sales representatives.

Purchases are unreviewed when they are consistent with past experience and are in conformance with established rules and policies.  Proposed purchase transactions that deviate from the usual or from past experience in terms of prices, quality of items, quantities, etc., or that may set precedents for future purchases are reviewed by Contracts Administrator prior to final action.

Handle special or unusual buying such as City's surplus sales; lists availability, does on-site inventory and inspects surplus sales.  Negotiate prices and terms for surplus scrap hazardous waste and in compliance with EPA guidelines.

Responsible for purchasing for assigned departments and, from time to time, other departments as necessary.

Advise and assist other City employees in purchasing procedures; assists in preparing specifications and scope of work.

Review technical specifications and using department requirements to determine, by nature of request, the best procurement method to be used with respect to public laws, regulations, ordinances, purchasing policies and procedures.

Conduct product research and schedules demonstrations for testing to determine the technical specifications suitable to meet the using department needs.  Ability to utilize the Internet for research.

Interact with vendors and inter-department customers throughout the purchasing and selling process; resolves solicitation irregularities, performs price and cost analysis, negotiates prices and terms according to public law; expedite deliveries and conducts follow-up procedures when necessary.

Receive bids, analyzes for responsiveness, award bid.

Must be able to interpret and apply the New Mexico Procurement Code and Uniform Commercial Code as well as educate others on the appropriate application.

Obtain competitive sealed proposals, qualifications-based proposals, bids and quotations, ensuring all required terms and conditions, contractual provisions and clauses required are included in procurement.

Ensure procurement solicitations are condensed and publicized by posting them in public information locations.

Must keep management, inter-department customers, and suppliers fully and timely informed of pertinent activities that affect them.

Standard or routine aspects of work are performed with greater independence.

Preside at meetings and conferences representing purchasing interest for the designated areas of responsibilities including pre-construction and pre-bid conferences.

Must be able to manage a heavy workload under pressure with tight deadlines.

Resolve purchase order and invoice differences with suppliers, as to wrong deliveries, payments, invoices, credits, payment terms, and duplicate billings.

Assist Contracts Administrator in purchasing, negotiating contracts for items, materials, or services of a technical and specialized nature.

Prepare contract modifications and submit to Contracts Administrator and using department for review and approval. Upon approval complete contract modification processing.

Administer long term contracts, which may or may not involve subcontracts, with special provisions that may be changed and renegotiated throughout the duration of the contract.

Administer construction contracts, which may or may not involve special grant funding, throughout the duration of the contract.

Special purchasing related projects as assigned by the Contracts Administrator and/or Chief Procurement Officer.

Prepare and maintain all file documentation for solicitations and contracts processed.

As a member of a work team must exercise personal initiative and be a team player at the same time - willing and able to coordinate and cooperate with a variety of customer, supplier and colleague requirements.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

Act as a receptionist in absence of Administrative Aide by greeting visitors, answering phone, accepting payments, processing incoming mail, and drafting appropriate correspondence.

Make site visits to determine progress and compliance to the terms of the purchasing contract.

Serve on various procurement coop and/or consortium as assigned.

Serve on various employee committees, as assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Assist in training Buyer I and Administrative Aide positions.

QUALIFICATIONS

This position is subject to the City's Drug and Alcohol Free Workplace Program which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Extensive background checks required.

Graduation from high school or GED equivalent and three years of experience in the procurement field, preferably in a governmental environment.

Valid New Mexico driver's license with acceptable driving record for the past three years.

Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM) required, or ability to obtain such within three (3) years of employment, or have a current Accredited Professional Purchaser (A.P.P.) or Certified Purchasing Manager (C.P.M.)

Extensive knowledge of Administrative office practices including typing, filing, accounting and bookkeeping.

Working knowledge of personal computers and software packages, including specific knowledge of Microsoft Word, Excel, Power Point and Adobe Acrobat Professional.

Excellent verbal and written communication skills

Analytical and problem solving skills.

Extensive knowledge of New Mexico Procurement Code.

Knowledge of automated purchasing operations, including data input into system.

Knowledge of business law, including familiarity with the Uniform Commercial Code (UCC) and American Bar Association (ABA) model procurement code.

Working knowledge of Environmental Protection Agency (EPA) guidelines for hazardous and special waste; New Mexico Environmental Improvement statute referencing procurements made of recycled material; New Mexico Construction Industries Division Rules and Regulations; Department of Transportation 49 CFR Parts 23 and 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Programs and other established laws and regulations pertinent to the procurement of tangible goods, equipment and services.

Judgment and originality sufficient to plan procurement strategies for large scale acquisition programs or systems, strong organizational and strategic planning skills.

Ability to establish and maintain working relationships with co-workers, supervisors, other City personnel and the public.

Ability to operate tools and equipment listed.

TOOLS AND EQUIPMENT USED:

Personal computer including word processing software, typewriter, calculator, copy machine, telephone, fax machine and digital dictation equipment.

PHYSICAL DEMANDS:

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is a normal office setting.  The noise level in the work environment is usually moderate to quiet. 

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.

City of Farmington
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