JOB OPENING

CITY OF FARMINGTON

JOB POSITION #135: Materials Specialist or Materials Technician

(POSITION LEVEL SHALL BE DETERMINED BY SELECTED APPLICANT QUALIFICATIONS)

NUMBER OF VACANCIES: 1

DEPARTMENT: Admin. Services/Warehouse

WORK LOCATION: MOC Warehouse

HIRING RANGE: $15.52 - $24.17/hour for Specialist and $14.77 - $22.94/hour for Technician

PAY GRADE: F or E

TYPE OF POSITION: Regular, Full-Time

DAYS WORKED: Monday - Friday HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled

JOB DUTIES

MATERIALS SPECIALIST:

ESSENTIAL DUTIES:

Works under the supervision of the Materials Manager.

Supervision is not exercised in this position.

Works independently with minimal supervision.

Assists in training Materials Technicians as needed.

Participates in cross-training for all aspects of Warehouse operations with all Warehouse employees, including ordering, receiving, fuel system, surplus, hazard waste, etc.

Uses the City's Purchasing/Inventory (P/I) system to order all stocked materials for the assigned product groups within the Electric and Central Warehouses, and fuel.

Identifies inventory restocking requirements using reorder, activity and back order reports; makes order quantity decisions, and submits purchase requisitions for approval.

Obtains competitive quotes on inventory items in compliance with State Procurement Code.

Works closely with the City's Purchasing division to establish and maintain multi-term purchasing contracts.

Maintains the City's contract database for inventory items, including contract numbers, vendor pricing information, expiration and renewal dates.

Monitors vendor quotes and orders for adherence to quoted lead times, prices, and product specifications.

Tracks order lead times on inventory items, and follows up orders not received by promise date.

Checks in and inspects ordered items to assure quantity and quality of item received agrees with purchase order and City specifications. May accept or reject goods received.

Marks inventory item numbers on materials using proper labeling equipment. Puts away received materials in the assigned warehouse locations.

Receives inventory items into the City's P/I system. Submits proper receiving documents and notifications to Accounts Payable.

Communicates and coordinates with appropriate buyer(s) and vendor(s) any returns, rejections, adjustments and/or credits. Properly inputs credit into the P/I system.

Receives, verifies and accurately pulls inventory supply requests made through the City's Purchasing/Inventory (P/I) system, by phone, by e-mail, or in person for all City departments.

Enters inventory supply requests into the City's P/I system as needed, verifying the correct work order, project and account numbers.

Accurately issues and pulls electrical work order and project materials for crews as required.

Pulls and stages materials for delivery or pickup, and verifies pulled orders for accuracy.

Delivers requisitioned materials to the various City facilities.

Returns to stock materials brought back by electrical crews.

Scans, files, and archives paper copies of purchase orders, issues tickets, work orders, etc.

Re-stocks quick-access shelves from backup stock as needed.

Verifies outside stock items retrieved by non-warehouse personnel. Confirms stock number, quantity, work order number and asset ID prior to materials leaving the warehouse yard.

Updates and maintains inventory item data in the City's inventory system, including descriptions, stock levels, approved manufacturers product numbers, specification references, etc.

Physically counts inventory items to verify accuracy on a regular basis. Performs recounts as needed.

Responsible for fuel system management and maintenance.

Records fuel inventory readings, receives fuel deliveries and performs fuel site inspections, in compliance with Federal and State regulations. Obtains and maintains a NM Fuel System Operator Class A/B Certification.

Monitors fuel inventory levels and reorders as needed to ensure availability for City use.

Processes daily fuel transactions in the fuel database, verifies accuracy, and exports data to City's Fleet Management database. Processes transactions for departmental billing.

Performs monthly inspections and routine maintenance of the fueling sites. Trouble-shoots system problems.

Maintains car washes and fuel dispenser systems at all City bulk fuel facilities, including cleaning wash bays, emptying trash, filling soap containers and making minor repairs.

Maintains the fuel system database, including inventory management, fuel transactions, vehicle information, user authorization, and other information as needed.

Maintains records for the City's fuel storage and distribution facilities, including site maintenance, deliveries, leak detection, cathodic protection, tank registration, and other information as needed to comply with all Federal and State regulations. Stays abreast of regulations affecting the City's fuel facilities.

Procures services, as needed, for the maintenance and regulation compliance of the fuel facilities.

Runs and distributes cycle count sheets, and enters counted quantities into the City's P/I system. Maintains electronic cycle count history.

Conducts inventory discrepancy analysis and assists in resolving inventory discrepancies identified during normal course of business or cycle counts. Submits recommendations to Warehouse Superintendent for review. Submits adjustment requests for department approval.

Analyzes inventory for unused, excess and slow-moving stock items. Compiles a list of obsolete item recommendations for the Warehouse Superintendent.

Notifies City departments of inventory supply requests on back order status.

Prepares monthly inventory summary report

Reports damages and discrepancies for accounting, reimbursement and record-keeping purposes.

Receives and logs in non-inventory package and freight deliveries, notifying recipient, and storing or delivering items as needed for receiving departments.

Creates and administers public on-line auctions for surplus items, including receiving, tracking and storing surplus items, assigning surplus tracking numbers, submitting lists to City Council to be declared surplus as needed, taking and up-loading photographs, creating accurate descriptions, placing newspaper ads as needed, monitoring auction progress, responding to bidder's questions, following up auction closings, receiving payments, relisting unsold items, tracking and reporting auction performance, and performing other auction duties as needed.

Develops and maintains a database of project-related materials. Monitors and tracks orders, receipts, quantities, storage locations, and disbursements of non-inventory project-related materials.

Manages all aspects of the Warehouse yard, including but not limited to inventory, project materials, outlying buildings, and remote locations storage. Assigns and manages storage locations as needed.

Maintains a clean and orderly warehouse yard, including removal and disposal of trash, debris and weeds.

Monitors scrap metal bins, contacting the scrap contractor for bin pickup as needed.

Stores scrap and surplus transformers and distribution devices, recording and tracking individual units in the database. Recommends the sale of units when appropriate.

Coordinates with the Safety division to receive and store hazardous waste.

Uses excellent customer service skills to establish and maintain effective working relationships with co-workers, supervisors, other City personnel, officials, and all members of the general public.

Maintains a clean and orderly warehouse, ensuring warehouse is accessible and safe for all associates. Includes sweeping and dry-mopping floors, dusting shelves, emptying trash, and organizing product.

Operates a forklift and other warehouse equipment as required to load and unload materials. Unloads utility poles with pole-handling forklift and places them on storage racks. Performs required pre-shift inspections of equipment.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Maintains and adheres to safety procedures.

Performs other related duties as assigned.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

Serves as a member of various employee committees, as assigned.

Maintains City of Farmington vehicles to keep clean and notify supervisor immediately of any issues.

Responsible for implementing the goals, standards and objectives of the Administrative Services Department as well as the goals, standards and objectives of the division.

As a member of a work team must exercise personal initiative and be a team player at the same time - willing and able to coordinate and cooperate with a variety of customer, supplier and colleague requirements.

Keeps management and customers fully and timely informed of pertinent activities that affect them.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol-Free Workplace Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

A pre-employment physical and or drug/alcohol test is required for this position.

Extensive background checks required.

Graduation from high school or GED equivalent and five (5) years of increasingly responsible experience in warehouse ordering, receiving and operational procedures, or any equivalent combination of experience and education.

Achievement of a Warehousing-related certificate is highly encouraged and preferred. Applicable certificate programs include NIGP Foundations of Warehousing and Inventory Management, ASCM Supply Chain Warehousing Certificate and ASCM Supply Chain Procurement Certificate.

A supply-chain-related professional certification is encouraged. Approved programs include APICS Certified Production Inventory Manager (CPIM) or Certified Supply Chain Professional (CSCP), UPPCC Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or NIGP Certified Procurement Professional (CPP).

Excellent verbal communication, written communication, analytical and problem-solving, and customer service skills.

Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.

Good attention to detail skills required, without succumbing to analysis paralysis.

Experience in inventory and materials control procedures.

Experience in bid processing and buying stock for inventory.

Experience in fork lift operation for certification requirements.

Knowledge of hazardous materials storage.

Must obtain and maintain a NM Fuel System Operator Class A/B Certification within 1 year of assuming fuel system maintenance responsibilities.

Must be proficient in the operation of personal computers, software and browser-based applications. Current software packages frequently and extensively used include CentralSquare NaviLine, Microsoft Excel and Word, Cognos reporting software, Insight Spreadsheet Server, SynTech FuelMaster and multiple browser-based applications.

Valid driver's license required with an acceptable driving record for the past three years.

Strong work ethic, displaying initiative, adaptability, and integrity.

Basic math skills and legible handwriting required.

Must have a telephone at residence and be willing to be on 24-hour call; must be able to be at the MOC Warehouse within thirty minutes after receiving a call.

Ability to work under stress and handle stressful situations.

TOOLS AND EQUIPMENT USED:

Personal computer, telephone, adding machine, copier, fax machine, heavy and light duty forklifts, motor vehicle, hydraulic pallet jack, electric reel winder, 2-wheel hand truck, electric utility cart, and electronic fuel tank monitor system.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to sit and talk or hear; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is a warehouse/office setting, with periodic outside yard work, equipment and vehicle operation, and deliveries to various facilities throughout the City. The noise level in the work environment is generally quiet to moderate.

MATERIALS TECHICIAN:

ESSENTIAL DUTIES:

Works under the supervision of the Materials Manager.

Supervision is not exercised in this position.

Works independently.

Receives, verifies and accurately pulls inventory supply requests made through the City's Purchasing/Inventory (P/I) system, by phone, by e-mail, or in person for all City departments.

Enters inventory supply requests into the City's P/I system as needed, verifying the correct work order, project and account numbers.

Accurately issues and pulls electrical work order and project materials for crews as required.

Pulls and stages materials for delivery or pickup, and verifies pulled orders for accuracy.

Delivers requisitioned materials to the various City facilities.

Verifies outside stock items retrieved by non-warehouse personnel. Confirms stock number, quantity, work order number and asset ID prior to materials leaving the warehouse yard.

Returns to stock materials brought back by electrical crews.

Scans, files, and archives paper copies of issues tickets and work orders.

Re-stocks quick-access shelves from backup stock as needed.

Physically counts inventory items to verify accuracy on a regular basis.

Reports damages and discrepancies for accounting, reimbursement and record-keeping purposes.

Conducts inventory discrepancy analysis and assists in resolving inventory discrepancies identified during normal course of business or cycle counts.

Loads and unloads materials, with a forklift and/or by hand, as needed.

Unloads utility poles with pole-handling forklift and places them on storage racks.

Receives and logs in non-inventory package and freight deliveries, notifying recipient, and storing or delivering items as needed for receiving departments.

Creates and administers public on-line auctions for surplus items, including receiving, tracking and storing surplus items, assigning surplus tracking numbers, submitting lists to City Council to be declared surplus as needed, taking and up-loading photographs, creating accurate descriptions, placing newspaper ads as needed, monitoring auction progress, responding to bidder's questions, following up auction closings, receiving payments, relisting unsold items, tracking and reporting auction performance, and performing other auction duties as needed.

Monitors scrap metal bins, contacting the scrap contractor for bin pickup as needed.

Stores scrap and surplus transformers and distribution devices, recording and tracking individual units in the database. Recommends the sale of units when appropriate.

Maintains car washes and gas pumps at Municipal Operations Center and City Hall, including cleaning wash bays, emptying trash, filling soap containers and making minor repairs.

Records fuel inventory readings, receives fuel deliveries and performs fuel site inspections, in compliance with Federal and State regulations. Obtains and maintains a NM Fuel System Operator Class A/B Certification.

Coordinates with the Safety division to receive and store hazardous waste.

Receives inventory items ordered from suppliers, inspects to assure quantity and quality of item received agrees with order specifications, enters receipts into computer, and stocks items in the assigned warehouse location, as backup to Materials Specialist.

Knowledge of procurement process for inventory items in compliance with the State Procurement Code, as backup to Materials Specialist.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.

Provides exceptional customer service to walk-in and phone-in customers. Maintains a clean and orderly warehouse, ensuring warehouse is accessible and safe for all associates. Includes sweeping and dry-mopping floors, dusting shelves, emptying trash, and organizing product.

Maintains and adheres to safety procedures.

Cross trained in all aspects of Warehouse operations, including ordering, receiving, fuel system, surplus, hazard waste, etc.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

Serves as a member of various employee committees, as assigned.

Maintains City of Farmington vehicles to keep clean and notify supervisor immediately of any issues.

Responsible for implementing the goals, standards and objectives of the Administrative Services Department as well as the goals, standards and objectives of the division.

As a member of a work team, must exercise personal initiative and be a team player at the same time, willing and able to coordinate and cooperate with a variety of customer, supplier and colleague requirements.

Keeps management and customers fully and timely informed of pertinent activities that affect them.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol-Free Workplace Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

A pre-employment physical and or drug/alcohol test is required for this position.

Extensive background checks required.

Graduation from high school or GED equivalent.

Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.

Excellent communication and customer service skills.

Attention to detail skills are critical.

Experience in inventory and materials control procedures.

Must be proficient in the operation of personal computers, software and browser-based applications. Current software packages frequently and extensively used include CentralSquare NaviLine, Microsoft Excel and Word, Cognos reporting software, Insight Spreadsheet Server, SynTech FuelMaster and multiple browser-based applications. Experience in fork lift operation for certification requirements.

Strong work ethic, displaying initiative, adaptability, and integrity.

Basic math skills and legible handwriting required.

Ability to work under stress and handle stressful situations.

Works independently with minimal supervision.

Valid driver's license with acceptable driving record for the past three years.

Knowledge of hazardous materials storage helpful.

Working knowledge of computerized Fuel Management System beneficial.

Experience in bid processing and buying stock for inventory helpful. Must have a telephone at residence and be willing to be on 24-hour call; must be able to be at the MOC Warehouse within thirty minutes after receiving a call.

TOOLS AND EQUIPMENT USED:

Personal computer, telephone, adding machine, copier, fax machine, heavy and light duty forklifts, motor vehicle, hydraulic pallet jack, electric reel winder, 2-wheel hand truck, electric utility cart, and electronic fuel tank monitor system.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to sit and talk or hear; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The work environment is a warehouse/office setting, with periodic outside yard work, equipment and vehicle operation, and deliveries to various facilities throughout the City. The noise level in the work environment is generally quiet to moderate.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V

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